World Meeting Planner & Overlap Finder
Find the optimal meeting times for remote teams across different time zones. The color-coded matrix highlights overlapping business hours.
Ideal Meeting Slot: All participants within business hours (9:00 AM - 6:00 PM)
Acceptable: All participants awake (7:00 AM - 10:00 PM)
Difficult: At least one participant is in late night or sleeping hours
| Slot Rating |
America/New_York
UTC-05:00
|
Europe/London
UTC+00:00
|
Asia/Kolkata
UTC+05:30
|
|---|---|---|---|
| Off-Hours | 12:00 AM Sun, Nov 1 | 4:00 AM Sun, Nov 1 | 9:30 AM Sun, Nov 1 |
| Off-Hours | 1:00 AM Sun, Nov 1 | 5:00 AM Sun, Nov 1 | 10:30 AM Sun, Nov 1 |
| Off-Hours | 2:00 AM Sun, Nov 1 | 7:00 AM Sun, Nov 1 | 12:30 PM Sun, Nov 1 |
| Off-Hours | 3:00 AM Sun, Nov 1 | 8:00 AM Sun, Nov 1 | 1:30 PM Sun, Nov 1 |
| Off-Hours | 4:00 AM Sun, Nov 1 | 9:00 AM Sun, Nov 1 | 2:30 PM Sun, Nov 1 |
| Off-Hours | 5:00 AM Sun, Nov 1 | 10:00 AM Sun, Nov 1 | 3:30 PM Sun, Nov 1 |
| Off-Hours | 6:00 AM Sun, Nov 1 | 11:00 AM Sun, Nov 1 | 4:30 PM Sun, Nov 1 |
| Acceptable | 7:00 AM Sun, Nov 1 | 12:00 PM Sun, Nov 1 | 5:30 PM Sun, Nov 1 |
| Acceptable | 8:00 AM Sun, Nov 1 | 1:00 PM Sun, Nov 1 | 6:30 PM Sun, Nov 1 |
| Acceptable | 9:00 AM Sun, Nov 1 | 2:00 PM Sun, Nov 1 | 7:30 PM Sun, Nov 1 |
| Acceptable | 10:00 AM Sun, Nov 1 | 3:00 PM Sun, Nov 1 | 8:30 PM Sun, Nov 1 |
| Acceptable | 11:00 AM Sun, Nov 1 | 4:00 PM Sun, Nov 1 | 9:30 PM Sun, Nov 1 |
| Off-Hours | 12:00 PM Sun, Nov 1 | 5:00 PM Sun, Nov 1 | 10:30 PM Sun, Nov 1 |
| Off-Hours | 1:00 PM Sun, Nov 1 | 6:00 PM Sun, Nov 1 | 11:30 PM Sun, Nov 1 |
| Off-Hours | 2:00 PM Sun, Nov 1 | 7:00 PM Sun, Nov 1 | 12:30 AM Mon, Nov 2 |
| Off-Hours | 3:00 PM Sun, Nov 1 | 8:00 PM Sun, Nov 1 | 1:30 AM Mon, Nov 2 |
| Off-Hours | 4:00 PM Sun, Nov 1 | 9:00 PM Sun, Nov 1 | 2:30 AM Mon, Nov 2 |
| Off-Hours | 5:00 PM Sun, Nov 1 | 10:00 PM Sun, Nov 1 | 3:30 AM Mon, Nov 2 |
| Off-Hours | 6:00 PM Sun, Nov 1 | 11:00 PM Sun, Nov 1 | 4:30 AM Mon, Nov 2 |
| Off-Hours | 7:00 PM Sun, Nov 1 | 12:00 AM Mon, Nov 2 | 5:30 AM Mon, Nov 2 |
| Off-Hours | 8:00 PM Sun, Nov 1 | 1:00 AM Mon, Nov 2 | 6:30 AM Mon, Nov 2 |
| Off-Hours | 9:00 PM Sun, Nov 1 | 2:00 AM Mon, Nov 2 | 7:30 AM Mon, Nov 2 |
| Off-Hours | 10:00 PM Sun, Nov 1 | 3:00 AM Mon, Nov 2 | 8:30 AM Mon, Nov 2 |
| Off-Hours | 11:00 PM Sun, Nov 1 | 4:00 AM Mon, Nov 2 | 9:30 AM Mon, Nov 2 |
Best Practices for Scheduling Across World Time Zones
- Aim for the Green Zone: The green highlighted slots show when all chosen participants are within regular work hours (9 AM to 6 PM).
- Rotate Meeting Times: If your team spans San Francisco, London, and Sydney where a triple 9-to-5 overlap is impossible, rotate the inconvenience so one region doesn't always take late-night calls.
- Record and Summarize: For non-overlapping participants, keep meetings recorded and share concise asynchronous recaps.